PROJECT SCOPE
Digital workplace transformation in Europe
Work with a digital workplace transformation consultant to improve how employees use workplace technology, collaborate across locations and adopt the tools that support their day-to-day work.
The employer chooses the talent, agrees the workplace scope, systems, deliverables, timeline and rate, then manages the collaboration directly.
Find workplace transformation specialists
- Define the workplace problems to address
- Review collaboration tools and working practices
- Plan rollout, adoption or tool rationalisation
- Choose the talent who fits the job
Explore digital transformation services
SCOPE
What a digital workplace transformation consultant can support
Digital workplace transformation can cover collaboration technology, employee adoption and the way workplace tools support remote, hybrid and office-based teams.
Workplace strategy
Support can include:
- Reviewing current workplace tools
- Identifying employee needs
- Mapping collaboration requirements
- Defining workplace priorities
- Reviewing overlapping systems
- Planning the target workplace environment
Hybrid workplace
A hybrid workplace consultant Europe businesses use can help define how digital tools support employees working across offices, remote locations and shared working environments.
Microsoft 365 rollout
A Microsoft 365 rollout consultant Europe teams use can support planning, deployment and adoption around the agreed workplace requirements.
Collaboration strategy
A collaboration strategy consultant Europe businesses use can help define how teams communicate, share information, work together and use agreed workplace platforms.
Workplace adoption
A digital workplace adoption consultant can help plan how employees are introduced to new tools, working practices and collaboration processes.
Tool rationalisation
A workplace tool rationalisation consultant can review overlapping applications and help define which workplace tools should remain, change or be consolidated.
Employee workflows
Support can include reviewing how employees complete recurring work across communication, documents, meetings and collaboration systems.
Workplace governance
The job can include defining agreed ownership, usage principles, access responsibilities and review processes for workplace tools.
Improvement review
An existing digital workplace can be reviewed when adoption is inconsistent, tools overlap or collaboration processes need further improvement.
WHEN IT HELPS
When businesses use digital workplace transformation
Digital workplace transformation can help when employees have the technology they need but the tools, working practices or adoption approach are not yet working together effectively.
Improve collaboration across work locations
Remote, hybrid and office-based employees may use different tools or processes. A workplace transformation can create a clearer approach to communication and collaboration.
Reduce overlapping workplace tools
Several applications may support similar activities. Reviewing their purpose and use can help the organisation decide which tools belong in the workplace environment.
Support a workplace technology change
A new platform or major rollout can benefit from planning that covers technology, employee communication, adoption and the way work will change.
Prepare the essentials
Useful starting information includes:
- Current workplace tools
- Employee and team requirements
- Existing collaboration processes
- Planned technology changes
- Remote, hybrid or office working needs
- Current adoption challenges
- The outcome you want from the transformation
DELIVERABLES
Typical scope and deliverables
Digital workplace transformation can be structured around assessment, workplace design, rollout planning and adoption support.
Getting started
At the beginning of the job, the employer and talent can review:
- Current workplace applications
- Collaboration processes
- Employee needs
- Existing technology plans
- Working arrangements
- Known adoption issues
Workplace design and planning
The talent develops the agreed workplace approach.
Deliverables might include a workplace strategy, tool map, target collaboration model, rollout plan, adoption plan or tool-rationalisation recommendations.
Rollout and adoption
Where implementation support is included, the talent can help organise agreed rollout activities, employee communication, guidance and adoption work.
Review and continuity
Where useful, include adoption measures, workplace guidance, ownership information or other documentation that helps the employer continue improving the digital workplace after the job is complete.
TALENTS
Talents and skills involved
The right experience depends on whether the work focuses on workplace strategy, collaboration technology, adoption or a specific platform rollout.
Digital workplace specialist
A digital workplace specialist can help connect workplace technology, collaboration needs and employee working practices.
Workplace adoption specialist
Adoption experience can be useful where the main challenge is helping employees understand and use new workplace tools effectively.
Collaboration technology specialist
Some jobs benefit from deeper experience with workplace platforms, communication tools and digital collaboration environments.
Experience level
A defined workplace rollout may require different experience from a transformation covering several business functions, locations and toolsets.
Choose the experience level that fits the job.
Tools and systems
Include the systems the talent will work with.
For example:
- Microsoft 365
- Existing collaboration platforms
- Document and knowledge systems
- Communication tools
- Workplace applications
This helps talents understand the working environment before they apply.
Explore role-selection guidance
JOB
How to write the job
A useful digital workplace transformation job explains the current workplace environment, the employee needs and the outcome you want from the change.
Describe the outcome
Explain what you want the work to achieve. For example:
- Define a digital workplace strategy
- Plan a Microsoft 365 rollout
- Improve workplace adoption
- Rationalise collaboration tools
- Improve hybrid working processes
Describe the current environment
List the workplace systems already in use and explain how employees currently communicate, collaborate and share information.
Add the working context
Include details such as:
- Teams and locations involved
- Remote, hybrid or office setup
- Current workplace applications
- Planned platform changes
- Adoption challenges
- Existing policies or guidance
- Available employee feedback
Explain the engagement
State whether you need:
- A workplace assessment
- Digital workplace strategy
- Platform rollout planning
- Adoption support
- Tool rationalisation
The employer and talent can refine the scope, timeline and rate after starting a conversation.
EVALUATION
How to compare digital workplace consultants
Start with relevant workplace transformation experience, then discuss how the talent would connect technology choices with employee needs and working practices.
Relevant transformation experience
Look for examples involving workplace technology, collaboration or adoption challenges similar to those in your organisation.
Workplace approach
Ask how the talent would understand current employee workflows before recommending changes to tools or processes.
Technology experience
Discuss the workplace platforms involved and whether the talent has relevant experience with your current or planned environment.
Adoption
Ask how employees will be supported as tools, processes or working practices change.
Measurement and handover
Discuss how adoption or workplace improvements will be reviewed and what guidance or documentation will remain with your team.
Talent profiles are reviewed and approved by the VirtualMasst team before employers can see them. The employer still decides which talent is right for the work.
COST
Cost, timeline and engagement factors
The employer and talent agree the rate directly. Several parts of a digital workplace transformation job can affect the commercial structure.
Organisation size
A workplace change affecting one team can require different work from a programme covering several functions or locations.
Existing toolset
The number of workplace applications and amount of overlap between them can affect the assessment and rationalisation work.
Platform rollout
Introducing a new workplace platform may add planning, migration, communication and adoption activities.
Working model
Remote, hybrid and office-based requirements can affect how collaboration processes and workplace tools are designed.
Adoption scope
The number of employee groups and amount of guidance or support required can influence the engagement.
Current documentation
Existing workplace policies, process information and technology documentation can affect how the work is organised.
Related transformation work
If the job also needs change management, operating-model work or technology selection, define those deliverables separately so the workplace transformation scope remains clear.
Current charges are listed on Pricing.
YOUR NEXT STEP
Find the right talent
Describe the current workplace tools, employee needs, working setup and the change you want to achieve. Post the job and start a conversation with talents whose digital workplace experience fits the work.
The employer chooses the talent, agrees the scope, timeline and rate, manages the collaboration and approves the completed work.
Digital transformation change management
Technology and software selection
Digital transformation roadmap
Find workplace transformation specialists
YOUR NEXT STEP
Find the right talent
Describe the current workplace tools, employee needs, working setup and the change you want to achieve. Post the job and start a conversation with talents whose digital workplace experience fits the work.
The employer chooses the talent, agrees the scope, timeline and rate, manages the collaboration and approves the completed work.
Post a job
Find workplace transformation specialists