THE PROCESS
Invoicing
See how a freelancer invoicing platform Europe workflow connects the job agreement, talent invoice, employer pre-funding and payment release.
On VirtualMasst, the talent invoices the employer in their own name. The employer pre-funds the agreed work through Stripe and releases payment after confirming completion.
The employer chooses the talent, manages the collaboration and approves the completed job.
The talent delivers the agreed job and invoices the employer directly.
ACCOUNTS
Prepare the accounts for invoicing
Talent account
- Create your talent profile and accept the General Terms, Privacy Policy and Data Processing Terms
- Have your profile reviewed and approved by the VirtualMasst team
- Connect Stripe and complete the required identity, banking and compliance checks with Stripe
- Keep your Business number and professional details up to date
- Invoice the employer in your own name
For EU talents, the Business number is checked at registration.
Talents outside the EU can join where Stripe operates.
Employer account
- Create your employer account and accept the General Terms, Privacy Policy and Data Processing Terms
- Post a public or private job, or explore talent profiles
- Choose the talent you want to work with
- Agree the scope, timeline, deliverables and rate directly
- Pre-fund the agreed job before work begins
Employers pay upfront by credit card or bank transfer through Stripe.
JOBS
Connect the invoice to an agreed job
A job sets out the expected outcome, timeline, scope and commercial basis.
The employer and talent agree the work directly before the payment process begins.
Public
Registered talents can find public jobs in the relevant category and apply when the job matches their expertise.
Private
A private job is visible to the talents the employer invites.
The other way round
Employers can explore talent profiles, start a conversation and invite someone directly to a job.
Whichever route is used, the talent invoices the employer for the agreed work.
SELECTION
Choose the talent before the invoicing process begins
How profiles support selection
Talent profiles are reviewed and approved by the VirtualMasst team.
The employer decides who is right for the job and agrees the commercial terms directly with that talent.
SCOPE
Agree the details that support invoicing
The employer and talent agree the collaboration directly.
- The deliverables and expected outcome
- The price or rate
- The timeline
- Acceptance criteria
- Important dependencies
- Whether a larger job will be split into several projects
These agreed terms provide the commercial basis for the work and the talent’s invoice.
PRE-FUNDING
Pre-fund the agreed work before it starts
VirtualMasst facilitates pre-funding and payment through Stripe.
The employer pays upfront by credit card or bank transfer.
Funds are held within the Stripe payment flow until release.
Hourly or short-term work
The confirmed scope or agreed hours are pre-funded before work begins.
Fixed-price work
The agreed fixed amount is pre-funded before work begins.
Larger jobs
For a larger job, the employer can decide to split the work into several projects.
Each project is pre-funded before work on that project begins.
Current charges are listed on Pricing.
RELEASE
Invoice, approve and release payment
The employer controls approval and payment release.
Complete the agreed work
The employer reviews the completed work against the agreed criteria for that project.
Invoice and release
The talent invoices the employer in their own name.
When the agreed work is complete, the employer confirms completion and releases payment.
Talents across Europe can use VirtualMasst's PEPPOL invoicing when required.
Payout follows
The payment process then continues through Stripe after the employer releases payment.
LARGER JOBS
Handle invoicing across several projects
For a larger job, the employer can decide to organise the work as several projects.
Pre-fund each project
Each project is pre-funded before work on that project begins.
Review each project
The employer reviews the completed work against the agreed scope, deliverables and acceptance criteria.
Confirm and release
The employer confirms completion and releases payment for that project.
The talent invoices the employer in their own name.
The next project can then proceed under its own agreed scope, deliverables and terms.
AGREEMENT
What both sides agree before invoicing and work begin
YOUR NEXT STEP
Understand the invoicing flow
The talent supplies the agreed work and invoices the employer in their own name.
The employer chooses the talent, agrees the commercial terms, manages the collaboration, approves the completed work and releases payment.
VirtualMasst connects employers and talents and facilitates pre-funding and payment through Stripe.
For account checks, see Trust. For current platform charges, see Pricing.
YOUR NEXT STEP
Understand the invoicing flow
The talent supplies the agreed work and invoices the employer in their own name.
The employer chooses the talent, agrees the commercial terms, manages the collaboration, approves the completed work and releases payment.
VirtualMasst connects employers and talents and facilitates pre-funding and payment through Stripe.
For account checks, see Trust. For current platform charges, see Pricing.
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