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Administrative virtual assistants

Hire Administrative Virtual Assistants in Europe

Find independent administrative support professionals in Europe with experience in business administration, scheduling, document management and everyday office coordination. Talent profiles are reviewed and approved by the VirtualMasst team.

Compare professional backgrounds, working languages and relevant experience. Speak directly with the talent you choose to discuss your responsibilities, business tools and working arrangements.

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European virtual assistants Executive virtual assistants Project coordination virtual assistants

When it fits

When to hire a virtual administrative assistant

Independent administrative professionals can provide additional capacity for recurring business tasks. VirtualMasst connects employers directly with talents across Europe and beyond, wherever Stripe operates.

Recurring business administration

Look for an administrative assistant when calendar management, document preparation, record keeping or routine coordination needs regular attention.

Additional team capacity

Independent virtual administrative support can help an existing team manage recurring tasks during busy periods or longer engagements.

Organised office coordination

Consider professionals experienced in managing administrative workflows, coordinating information and following up across people, systems and deadlines.

Flexible working arrangements

Work with independent administrative talents on defined jobs, longer engagements or ongoing support according to your business needs.

Don’t replace your employees. Reinforce them.

Skills

Administrative assistant skills to assess

Look for administrative experience that matches your responsibilities, tools and the level of independence involved in the job.

Experience with similar responsibilities

Review previous administrative roles, office environments and business support responsibilities. Look for experience matching your team's tasks and systems.

Organisation and professional judgement

Ask how the professional manages recurring tasks, conflicting priorities, document accuracy, follow-ups and requests from several people.

Communication and availability

Discuss working languages, business software, availability, professional rate and work setup. The job can be remote, hybrid or on site.

The employer assesses the talent's experience, professional suitability and any additional requirements before hiring.

Experience

Administrative assistants and related roles

Administrative professionals bring different business backgrounds. Compare experience that matches your tasks, software, working arrangements and required responsibilities.

Administrative support professionals

Look for independent talents experienced in recurring office administration, document handling and everyday organisational tasks.

Typical work includes

Calendar and meeting coordination
Document preparation and organisation
Business records management
Routine research and information gathering
General office administration

Explore administrative virtual assistants

Remote administrative support

Executive virtual assistants

Some employers need professionals with experience supporting founders, directors or senior leadership teams rather than general office administration alone.

Typical work includes

Executive support experience
Calendar and diary coordination
Professional business communication
Managing leadership priorities
Senior stakeholder coordination

Explore executive virtual assistants

Executive virtual assistants

Specialist virtual assistants

Other administrative jobs may require experience within a particular operational, customer-facing or business function.

Typical work includes

Customer service virtual assistants
Project coordination virtual assistants
Bookkeeping virtual assistants
Social media virtual assistants
Operational support experience

Explore specialist virtual assistants

Customer service virtual assistants

Bookkeeping virtual assistants

Social media virtual assistants

How to shortlist administrative talent

1. Explore relevant experience

Review professional profiles, CVs and previous office responsibilities. Compare experience with similar administrative tasks, software and business environments.

2. Start a conversation

Discuss your recurring tasks, tools, working languages, availability, communication expectations and professional rate. Ask how the talent organises administrative work.

3. Agree the collaboration

Choose the professional whose experience fits your job. Agree the scope, timeline, rate and deliverables directly. Larger jobs can be divided into several projects.

Rates

Rates, availability and ways to work

Rates are agreed together

Each talent sets their own professional rate. You agree the rate directly before work begins.

Confirm availability

Ask when the talent can start and whether their availability fits your working rhythm and administrative needs.

Choose the work setup

The job can be:

On site
Remote
Hybrid

Structure the job

The work can be:

A fixed-price job
A larger job divided into several projects
Ongoing support on an agreed schedule

About rates

Rates depend on the talent, expertise and agreed scope. You are welcome to negotiate directly with the talent if the rate is outside your budget.

The platform

How VirtualMasst supports the engagement

Trust & verification View pricing

Connects employers directly with independent administrative support professionals
The VirtualMasst team reviews and approves talent profiles
Profile reviews include the CV and applicable business information such as VAT or company registration
Stripe carries out Know Your Customer (KYC) checks covering identity, banking and compliance
Facilitates pre-funding and payment through Stripe
Employers pay upfront through Stripe, using a valid payment method
Where applicable, invoices can be created and sent through VirtualMasst's PEPPOL network

The employer chooses the talent, agrees the job directly, manages the collaboration and approves completed work. Funds are held within the Stripe payment flow until release.

FAQ

Questions about hiring administrative talent

Can I hire a virtual administrative assistant?

Yes. VirtualMasst connects employers with independent administrative professionals across Europe and beyond, wherever Stripe operates. Jobs can be remote, hybrid or on site.

Are administrative talent profiles reviewed?

The VirtualMasst team reviews and approves profiles, including CVs and applicable business information. Stripe carries out identity, banking and compliance checks. These checks do not certify professional skills.

Does VirtualMasst select the assistant?

No. Employers compare profiles, communicate directly with talents and decide who they want to hire.

Can I discuss the job before hiring?

Yes. Speak directly with relevant professionals about their experience, administrative tools, working languages, availability, rate and work setup.

Can I arrange ongoing administrative support?

Yes. Agree a defined job, divide larger work into separate projects or arrange recurring administrative support on an agreed schedule.

Where can I learn about administrative work?

The related service pages explain the work itself, including responsibilities, scope and how to define a job.

Virtual assistant services

Remote administrative support

Engagement

Match administrative support to your job

The responsibilities are clear

Look for experience matching your administrative tasks, business software, working languages and preferred approach to recurring work.

The role needs further discussion

Speak with relevant professionals about existing processes, task priorities, available tools and expected outcomes before agreeing the job.

The support is ongoing

Choose a talent whose availability, organisational approach and communication style support regular collaboration with your team.

For larger jobs, consider whether dividing the work into several projects would be useful.

Your next step

Find your administrative virtual assistant

Describe the responsibilities, tools, working languages, expected outcome, timeline and work setup. Talents whose experience fits the job can apply directly.

Post a job How it works