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HomeExpertsHire Executive Virtual Assistants in Europe
Executive virtual assistants

Hire Executive Virtual Assistants in Europe

Find independent executive virtual assistants in Europe with experience supporting founders, senior leaders and management teams. Talent profiles are reviewed and approved by the VirtualMasst team.

Compare professional backgrounds, working languages and previous executive support responsibilities. Speak directly with the talent you choose to discuss your business context, coordination needs and preferred working arrangements.

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When it fits

When to hire a virtual executive assistant

Executive virtual assistants can bring experienced coordination and administrative support when senior people need additional capacity. VirtualMasst connects employers directly with independent talents across Europe and beyond where Stripe operates.

Executive calendar and meeting coordination

Look for an experienced professional when complex calendars, meeting preparation, scheduling priorities and recurring executive communications need attention.

Additional leadership support

An online executive assistant can help founders, executives or senior managers organise recurring administrative and coordination responsibilities.

Senior stakeholder communication

Consider professionals experienced in coordinating with leadership teams, customers, suppliers and other important business contacts.

Flexible executive support

Work with independent professionals on defined jobs, longer engagements or recurring support according to your leadership team's needs.

Don’t replace your employees. Reinforce them.

Skills

Executive assistant skills to look for

Look for executive support experience that matches your working environment, responsibilities and the level of judgement involved in the job.

Experience supporting senior leaders

Review previous responsibilities involving executives, founders, directors or management teams. Compare experience within similar business environments.

Organisation and professional judgement

Ask how the talent handles changing priorities, confidential information, scheduling conflicts and requests involving several stakeholders.

Communication and working arrangements

Discuss working languages, availability, calendar tools, communication preferences, professional rate and work setup. Jobs can be remote, hybrid or on site.

The employer assesses the talent's experience, professional suitability and any additional requirements before hiring.

Experience

Executive assistants and related roles

Executive support can overlap with other virtual assistant specialisations. Start with the experience closest to the responsibilities in your job.

Executive support professionals

Look for independent talents experienced in supporting founders, directors, executives and senior management teams.

Typical work includes
  • Executive calendar management
  • Meeting scheduling and preparation
  • Professional business communication
  • Executive priority coordination
  • Senior stakeholder communication
Explore executive virtual assistants

Virtual assistant services

How to shortlist executive support talent

1. Explore relevant experience

Review professional profiles, CVs and previous responsibilities. Look for experience supporting senior leaders in comparable organisations and working environments.

2. Start a conversation

Discuss calendars, communication responsibilities, confidentiality expectations, tools, availability, working languages and professional rate. Ask how the talent manages competing executive priorities.

3. Agree the collaboration

Choose the professional whose experience and approach fit your job. Agree the scope, timeline, deliverables and rate directly. Larger jobs can be divided into several projects.

Rates

Rates, availability and ways to work

Rates are agreed together

Each talent sets their own professional rate. You agree the rate directly before work begins.

Confirm availability

Ask when the talent can start and whether their availability fits the executive’s schedule and working rhythm.

Choose the work setup

The job can be:

  • On site
  • Remote
  • Hybrid

Structure the job

The work can be:

  • A fixed-price job
  • A larger job divided into several projects
  • Ongoing support on an agreed schedule

About rates

Rates depend on the talent, expertise and agreed scope. You are welcome to negotiate directly with the talent if the rate is outside your budget.

The platform

How VirtualMasst supports the engagement

Trust & verificationView pricing
  • Connects employers directly with independent executive support professionals
  • The VirtualMasst team reviews and approves talent profiles
  • Profile reviews include the CV and applicable business information such as VAT or company registration
  • Stripe carries out Know Your Customer (KYC) checks covering identity, banking and compliance
  • Facilitates pre-funding and payment through Stripe
  • Employers pay upfront through Stripe, using a valid payment method
  • Where applicable, invoices can be created and sent through VirtualMasst’s PEPPOL network

The employer chooses the talent, agrees the job directly, manages the collaboration and approves completed work. Funds are held within the Stripe payment flow until release.

FAQ

Questions about hiring executive support

Can I hire an online executive assistant?

Yes. VirtualMasst connects employers with independent professionals across Europe and beyond, wherever Stripe operates. Work can be remote, hybrid or on site.

Are executive support profiles reviewed?

The VirtualMasst team reviews and approves talent profiles, including CVs and applicable business information. Stripe carries out identity, banking and compliance checks. These checks do not certify professional skills.

Does VirtualMasst choose the talent for me?

No. Employers compare professional profiles, communicate directly with talents and decide who they want to hire.

Can I discuss responsibilities before hiring?

Yes. Speak directly with relevant professionals about executive support experience, working languages, availability, rate and work setup.

Can I arrange ongoing executive support?

Yes. Agree a defined job, divide larger work into separate projects or arrange recurring support on a mutually agreed schedule.

Where can I learn about support services?

The related service pages explain the work itself, including possible responsibilities and how to define the job.

Virtual assistant services

Startup virtual assistant support

An assistant on a call at a laptop
Engagement

Match executive support to your job

1

The responsibilities are clear

Look for professionals with experience matching your executive's scheduling needs, communication tools, stakeholder relationships and working rhythm.

2

The role needs further discussion

Speak with relevant talents about leadership priorities, recurring tasks, expectations and the level of independent coordination required.

3

The support is ongoing

Choose a professional whose availability, working languages and approach support regular collaboration with your executive or leadership team.

For larger jobs, decide whether dividing the work into separate projects would be useful.

Your next step

Find your executive virtual assistant

Describe the responsibilities, working context, tools, expected outcome, timeline and work setup. Talents whose experience fits the job can apply directly.

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